Welcome to the
Disaster Risks and Needs Assessment Tool

Introduction

This Disaster Risks and Disaster Preparedness Needs Assessment Checklist (DRDPNAC) is designed to provide a tool that MSMEs can use in order to gauge their vulnerability to disaster risks and to ascertain their own needs in terms of knowledge, skills, and resources to be able to avoid, reduce, or mitigate the impacts of disasters in their businesses.

The formulation of the items of the checklist was scientifically informed by the results of the research conducted by the Social Development Research Center of De La Salle University-Manila. The said research involved group interviews with selected MSMEs from Luzon, Visayas, and Mindanao who encountered disasters and emergency situations in the past. Key informant interviews were also conducted with local disaster risk reduction management officers as well as Department of Trade and Industry representatives. Two validation workshops were likewise held in order to solicit feedback and suggestions to further enhance the said tools. In addition, the checklist was also circulated to PDRF partners for comments.

The tool has four components, namely, vulnerability assessment based on location, perceived likelihood of disaster risks, pre-disaster needs assessment inventory, and perceived likelihood of impacts. Results of these components may be used as MSMEs craft their disaster preparedness plan as well as their business continuity plan.

This tool has 4 components

1. Vulnerability Based on Location

There are 18 items in this section. Any item answered “yes” indicates that MSMEs must develop risk controls to respond to a specific disaster that may arise resulting from the peculiar characteristics of the business location. For scoring purposes, every “yes” answer corresponds to 1 point. “No” and “I do not know” answers correspond to no points.

2. Perceived Likelihood of Disaster Risk

This section contains 12 items. They measure the perceived likelihood that various disasters may happen in the area that could potentially impact MSMEs. For this component, respondents are asked to indicate their perception by choosing one of the following: most likely, likely, very unlikely, and remote.

3. Pre-Disaster Needs Assessment Inventory

This section contains 10 domains. The purpose of this inventory is to allow MSMEs to reflect on which aspects they need to improve on as well as the changes they need to make or adopt in order to ensure that they are better prepared when disasters impact their business. Each “yes” answer will be given 1 point while each “no” answer will be given no points. This inventory shall also serve as a list or menu of what needs to be done and prepared to decrease risks and vulnerabilities of MSMEs. An item with a “no” answer indicates that such arrangement needs to be addressed by the MSME. The results of this tool can help inform the MSME’s disaster preparedness plan. Please note that if you have more than one business, you should use separate forms for each.

4. Perceived Level of Likelihood of Impacts

There are 49 items in this section. This section aims to know the perception of MSMEs regarding the likelihood of disaster impacts. Response options for this section include “most likely”, “likely”, “unlikely”, and “remote”.

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Welcome to the
Disaster Risks and Needs Assessment Tool

Company Profile

Past Disaster Experience

  1. Which types of disaster has your company experienced in the past? Kindly check the box corresponding your answer. You may check all that apply.
  2. Which of the following post-disaster risks or impacts have your business or company experienced? Kindly check the box corresponding your answer. You may check all that apply.
Part I

Potential Exposure to Risks Based on Location

Kindly read the statements below. If you think the statement is applicable to your business, kindly put a check mark ✓ in the box corresponding your answer. The items are answerable by yes, no, and I do not know. If your answer is yes, you have one point. A “no” and “I do not know” answers correspond no points. Please write the corresponding number of points for each item in the last column.

Yes No I do not know
1

Is your business site situated less than 100 feet away from a river?
2

Is your business site situated less than 100 feet away from an ocean?
3

Is your business site situated less than 100 feet away from a lake?
4

Is it situated next to a higher infrastructure (such as tall buildings)?
5

Is your business located in or at the foot of a steep hillside?
6

Is your business located in low-lying areas (at or near sea level) or flood-prone area?
7

Is your business located in an overcrowded area?
8

Is your business located in a densely populated residential area?
9

Is your business site built close to another business establishment?
10

Is your business site built in a place classified by your LGU as hazardous?
11

Is your business site built near a volcano and within the 6 kilometer danger zone?
12

Is your business site built next or near to a gasoline station (i.e., less than 100 meters)?
13

Is your business site built in front or near (less than 100 meters away) an accident- prone area?
14

Is your business site built in a conflict or violent-invested area (war, violence, extremist movements, presence of NPA)?
15

Is your business site built near, next, or close to a big tree (taller than the establishment)?
16

Is your business site built near, next, close to an unsafe electric wire installation?
17

Is your business built near a public market, malls, or commercial centers?
18

Is your business built near an active fault line?
Part II

Perceived Likelihood of Disaster Risks

In your opinion, what is the level of likelihood that any of the disasters listed below will take place in your area? Please answer the items based on your past experiences and your knowledge about your area. Since this is a personal (subjective) assessment, you are free to identify or define the level of likelihood that these events will happen.

Most Likely Likely Unlikely Remote
1

Typhoon
2

Earthquake
3

Flooding
4

Landslide
5

Tsunami
6

Storm Surge
7

Pandemic (livestock or poultry)
8

Fire
9

Volcanic Eruption
10

El Niño
11

La Niña
Part III

Pre-Disaster Need Assessment Inventory

This inventory aims to ascertain whether or not you already have existing resources, infrastructures, skills, capacities, protocols, arrangements, and enough staffing to be able to mitigate or abate the potential negative impacts of disasters that might impact your business. The items are answerable by yes or no. Read each of the statements below and kindly check the option corresponding your answer.

Physical Features of the Business Infrastructure

Yes No
1

Is your business site/factory/establishment built with durable materials?
2

Is your business site/factory/establishment built with a firewall?
3

Does your business site/factory/establishment have compliant emergency fire exit/s? (e.g., properly labeled, with emergency light, etc.)
4

Are your cabinet doors installed with sliding bolts or child-proof latches?
5

Do you conduct regular structural maintenance check-ups (regular scheduled inspection of buildings and equipment, e.g., monthly, quarterly, etc.)?
6

Do you or any of your business/company employees know how to assess the safety and durability of your business site against typhoons and earthquakes?
7

Do you have a copy of the most recent / updated version of your barangay’s hazard map?
8

Do you regularly discuss the hazard map with your employees? (year basis)
Part III

Pre-Disaster Need Assessment Inventory

This inventory aims to ascertain whether or not you already have existing resources, infrastructures, skills, capacities, protocols, arrangements, and enough staffing to be able to mitigate or abate the potential negative impacts of disasters that might impact your business. The items are answerable by yes or no. Read each of the statements below and kindly check the option corresponding your answer.

Disaster Management Planning

Yes No
1

Do you have an evacuation plan for your company that is placed in strategic areas? (not only limited to evacuation map)
2

Do you have a pre-disaster recovery plan?
3

Do you conduct training in relation to your pre-disaster recovery plan annually?
4

Do you have a post-disaster needs assessment mechanism?
5

Do you have a team or group of employees that can serve on an internal disaster response team?
6

Do you have contingency and fallback plans with your suppliers to respond to needs after a disaster?
7

Do you have a visible emergency contact list for use in making calls in times of emergency?
8

Do you have a visible evacuation map in your establishment?
9

Do you conduct safety drills to evaluate disaster preparedness on an annual basis?
10

Do you have a system or early notification mechanism to ensure quick evacuation?
11

Do you have a system or a plan in place to ensure proper document succession?
12

Do you have a pre-set of employee succession plan for key personnel including yourself as owner in case you incapacitated because of a disaster?
13

Do you maintain back-up files or data storage (offsite or cloud servers) with system security and protection?
14

Are your documents secured in a fire-proof storage (e.g., vault)?
15

Do you have an alternative site just in case your current business site cannot be used following a disaster?
Part III

Pre-Disaster Need Assessment Inventory

This inventory aims to ascertain whether or not you already have existing resources, infrastructures, skills, capacities, protocols, arrangements, and enough staffing to be able to mitigate or abate the potential negative impacts of disasters that might impact your business. The items are answerable by yes or no. Read each of the statements below and kindly check the option corresponding your answer.

Disaster Management-Related Capacity

Yes No
1

Have you or any of your business/company employees attended disaster risk reduction management training in the past two years?
2

Have you or any of your business/company employees attended DRRM training in past two years?
3

Have you or any of your business/company employees attended a training or workshop on business continuity planning in the past two years?
4

Have you or any members of your business or company attended an incident/emergency safety training or seminar in the past two years? (e.g., for flood, earthquake, etc.)
5

Have you identified personnel who are tasked to facilitate evacuation?
6

Have you identified personnel who are tasked to check gas, water, and electricity prior to evacuation?
7

Does your company have an evacuation plan to transfer goods, raw materials, and other equipment to a safer location following a disaster?
8

Do you or your employees have the skills to perform business operations online when health protocols prohibit face-to-face transactions?
9

Do you have the capacity to shift to online processes when situation does not permit face- to-face financial transactions with partners and customers?
Part III

Pre-Disaster Need Assessment Inventory

This inventory aims to ascertain whether or not you already have existing resources, infrastructures, skills, capacities, protocols, arrangements, and enough staffing to be able to mitigate or abate the potential negative impacts of disasters that might impact your business. The items are answerable by yes or no. Read each of the statements below and kindly check the option corresponding your answer.

Access to Information

Yes No
1

Do you have readily available sources of information about potential disasters that may hit your area?
2

Do you have information or knowledge on evacuation sites identified in your area?
3

Are you able to quickly access health protocols provided by your LGU or the national government?
Part III

Pre-Disaster Need Assessment Inventory

This inventory aims to ascertain whether or not you already have existing resources, infrastructures, skills, capacities, protocols, arrangements, and enough staffing to be able to mitigate or abate the potential negative impacts of disasters that might impact your business. The items are answerable by yes or no. Read each of the statements below and kindly check the option corresponding your answer.

Goods/Products

Yes No
1

Do you have alternative sources of raw materials/goods should your regular supplier/s be unable to provide such materials due to a disaster?
2

Do you have a safe storage area for your goods or products?
3

Are the goods, products, and equipment placed in elevated areas?
4

Do you stock raw materials for emergency purposes?
Part III

Pre-Disaster Need Assessment Inventory

This inventory aims to ascertain whether or not you already have existing resources, infrastructures, skills, capacities, protocols, arrangements, and enough staffing to be able to mitigate or abate the potential negative impacts of disasters that might impact your business. The items are answerable by yes or no. Read each of the statements below and kindly check the option corresponding your answer.

Equipment and Tools

Yes No
1

Do you own solar-powered equipment (e.g., for charger, for lighting)?
2

Do you own a generator set?
3

Do you possess emergency safety equipment that is stored at your company or business site?
4

Do you have a fire extinguisher in your establishment?
5

Do you have escape ladder that can be used during emergency situations?
6

Do you have working emergency lights in your establishment?
7

Are your entrance doors swing out?
Part III

Pre-Disaster Need Assessment Inventory

This inventory aims to ascertain whether or not you already have existing resources, infrastructures, skills, capacities, protocols, arrangements, and enough staffing to be able to mitigate or abate the potential negative impacts of disasters that might impact your business. The items are answerable by yes or no. Read each of the statements below and kindly check the option corresponding your answer.

Health, Safety, and Welfare of Employees

Yes No
1

Are your employees covered by health insurance?
2

Do you have an emergency/first aid kit?
3

Do you have health protocols to control the spread of diseases (pandemic)?
4

Do you have a mechanism in place to be able to offer financial help to employees after a disaster?
5

Do you conduct cross training among your employees to enable cross deployment when needed after a disaster?
6

Do you have a communication plan in order for you to be able to contact your employees?
Part III

Pre-Disaster Need Assessment Inventory

This inventory aims to ascertain whether or not you already have existing resources, infrastructures, skills, capacities, protocols, arrangements, and enough staffing to be able to mitigate or abate the potential negative impacts of disasters that might impact your business. The items are answerable by yes or no. Read each of the statements below and kindly check the option corresponding your answer.

Health, Safety, and Welfare of Clients

Yes No
1

Do you have a mechanism for contact tracing?
2

Do you have health protocols to ensure that your clients are safe from the pandemic?
3

Do you have an evacuation plan for clients in case of emergency?
4

Do you have a mechanism to ensure that your loyal or regular clients will still be able to patronize your services/products/goods?
Part III

Pre-Disaster Need Assessment Inventory

This inventory aims to ascertain whether or not you already have existing resources, infrastructures, skills, capacities, protocols, arrangements, and enough staffing to be able to mitigate or abate the potential negative impacts of disasters that might impact your business. The items are answerable by yes or no. Read each of the statements below and kindly check the option corresponding your answer.

Service Utilities (Water, Electricity, Communication, and Transportation)

Yes No
1

Do you have alternative access to utilities (water, electricity, and communication) in the event of a disaster?
2

Do you have alternative means to deliver your goods/products following a disaster?
3

Do you have an alternative source of power or back-up power supplies in case electricity is shut down due to a disaster?
4

Do you have an alternative source of water or back-up water supplies in case your water source is affected due to a disaster?
5

Do you have transportation facilities to provide to your employees in the event that they cannot report to work due to transportation paralysis?
6

Do you have staff or anyone you know that can check electrical wirings following a disaster?
7

Do you have staff or anyone you know that can check the water pipes of your company?
8

Do you have staff or anyone you know that can check electrical equipment following a disaster?
Part III

Pre-Disaster Need Assessment Inventory

This inventory aims to ascertain whether or not you already have existing resources, infrastructures, skills, capacities, protocols, arrangements, and enough staffing to be able to mitigate or abate the potential negative impacts of disasters that might impact your business. The items are answerable by yes or no. Read each of the statements below and kindly check the option corresponding your answer.

Insurance Coverage and Claims and Financial Capacity

Yes No
1

Do you have insurance for your business?
2

Are you equipped to deal with insurance claims?
3

Does your insurance cover raw materials and inventory?
4

Do you have emergency savings or sinking funds intended for your business?
5

Have you identified potential financial windows for loans and grants, when needed?
6

Do you have quick access to a loan facility to be able to resume operations after a disaster?
Part IV

Perceived Level of Likelihood of Impacts

Part IV-A

In your opinion, what is the level of likelihood that your company/business will experience hazards or risks following a typhoon (signal 2 or higher)?

Most Likely Likely Unlikely Remote
1

Damage to property
2

Damage to equipment
3

Loss of life (employees)
4

Flooding
5

Storm surge
6

Erosion/Landslide
7

Injury
8

Loss of electricity
9

Loss of water supply
10

Damage to transportation
11

Loss of life (livestock/ poultry)
12

Damage to documents
13

Looting
14

Damage to communication facilities
15

Disrupted supply chain
16

Loss of Customers
17

Loss of capital
18

Business closure (Death of owner/bankruptcy/no more supply of raw materials/ shifted to another business)
Part IV

Perceived Level of Likelihood of Impacts

Part IV-B

In your opinion, what is the level of likelihood that your company/business will experience hazards following an earthquake?

Most Likely Likely Unlikely Remote
1

Damage to property
2

Damage to equipment
3

Loss of life (employees)
4

Flooding
5

Storm surge
6

Erosion
7

Injury
8

Loss of electricity
9

Loss of water supply
10

Damage to transportation
11

Loss of life (livestock/ poultry)
12

Damage to documents
13

Disrupted supply chain
14

Loss of customers
15

Loss of capital
16

Business closure
Part IV

Perceived Level of Likelihood of Impacts

Part IV-C

In your opinion, what is the level of likelihood that your company/business will experience negative impacts following a volcanic eruption?

Most Likely Likely Unlikely Remote
1

Damage to property
2

Damage to equipment
3

Loss of life (employees)
4

Injury
5

Loss of electricity
6

Loss of water supply
7

Damage to transportation
8

Loss of lives (livestock/ poultry)
9

Damage to documents
10

Looting
11

Damage to communication facilities
12

Disrupted supply chain
13

Loss of customers
14

Loss of capital
15

Business closure

YOUR RESULTS